What is a visitor management system and how does it work?
A visitor management system is software that assists businesses in controlling the flow of visitors to their locations. It automates the registration, identification, and tracking of visitors. A visitor management system’s objectives are to enhance security, speed up the check-in procedure, and give enterprises a transparent record of who has visited their locations and when.
In general, it functions by enabling businesses to register customers beforehand and then assigning each customer a special ID that is used to confirm their identification at the entry. Additionally, it enables businesses to monitor who each visitor is and how long they have been on the property.
Also, the software has capabilities like automated alarms to let security staff know when someone tries to enter a restricted area or stays on the property longer than they should. Businesses can also employ facial recognition technology and visitor badges to identify customers swiftly.
Businesses are able to keep an accurate record of visitor activities and contribute to ensuring the safety of employees and property by putting visitor management software in place. Moreover, we offer visitor training.
Here’s a general overview of how a visitor management system works:
Visitor Management Check-in
The visitor arrives at the facility and gives their name and other details at the check-in counter, including the reason for their visit and who they are visiting.
Visitor Identification
The visitor management system may verify the visitor’s identity using a government-issued ID or other forms of identification. also different types of identification available in VMS
Visitor’s Badge printing
The system generates a temporary visitor badge that the visitor must wear while in the building. The system generates a temporary visitor badge that the visitor must wear while in the building. 3 types of visitor badge used in our system paper, I-card, online badge
SMS Notifications
The system automatically sends SMS notifications for
- Visitor Appointments – Info & Approval
- Visitor arrival info
- Welcome Message
- Thanks for your visit
- Overstaying Visitor
Visitor Tracking
The visitor management system logs the visitor’s check-in time and provides a record of all visitors to the facility.
Allowing organizations to track who has entered the building and when.
Visitor Check-out
The visitor returns the visitor badge (paper and I-card) and checks out of the system when they leave the building.
visitor check-out process is very easy and reliable for visitor.
By automating these processes, a visitor management system helps organizations improve the security of their facilities, streamline the check-in process, and provide a clear record of who has visited their facilities.
Contact us for more details on +91 98980 67783 or email us at sales@smginfotech.com
