Why use a Vehicle Management system

Does your organization allow entry of vehicles of your employees, workers, vendors and visitors? If yes, you surely need a vehicle management system to validate and manage their entry and exit. Our vehicle management module is a versatile enterprise-wide solution to manage all your vehicle management requirements. We also provide turn-key solutions for your specific needs. Our vehicle management module provides

• Managed entry-exit of vehicle
• Integration with boom barriers, CCTV/Web camera, eVahan
• Validations as per company policy and SOP
• Notifications for exceptions (over-staying vehicles, missing-out etc.)
• Approval work-flows for allocation and entry
• Parking and bay management
• Vehicle request and Allocation
• Vulnerability Assessment and Penetration Testing (VAPT) friendly

Use Cases & Features

• Validated Entry-Exit of Vehicles
• Manage validated Entry-Exit of Vehicles in your premises (Company owned vehicle, Employee vehicle, Vendor/Transporter/Visitor Vehicle)
• Capture Vehicle details – Photo, registration, RC book, Insurance, odometer etc.
• Capture driver details – Photo, driving license details etc.,
• Issue QR-code or RFID cards for automated Vehicle Entry-Exit
• Blacklist and prevent entry of unwanted vehicles
• Exception handling and regularization

Bay Management

• Define bays for loading and unloading
• Bay allocation control center to view current status and allocate
• Bay allocation announcement on large display
• QR-code or RFID integration for real-time status

Parking Management

• Define and allocate parking locations for Company, Employee, visitor vehicles
• Parking at a glance – view allocated, empty and occupied parking locations

Vehicle requisition & Allocation

• Employees can raise a vehicle request
• Vehicle is allocated after approval (up to 2 level approval)
• Option to club multiple requests
• Vehicle travel history

eVahan API Integration

• Auto capture vehicle details from National Register
• Verify and validate vital vehicle details before allowing entry

Data-points available

• Registration details – Owner, Chassis, Engine, Insurance etc.
• Vehicle – Make, Model, Manufacturer, Fuel, weight etc.
• Permit – National. Interstate, validity
• Tax payment status
• Fitness
• Enforcement (Challans and Penalty record)

 Important Notes for eVahan API integration

• Per query usage charges applicable
• Internet required at vehicle pass creation terminal
• Dataset limited by type of subscription

Contact us for more details on +91 98980 67783 or sales@smginfotech.com

Check out our visitor management system.