Contract Labour Management System

• Record Contractor and Contract labour bio-data, demographic details
• Maintain insurance, police verification, Provident fund details of contract labour
• Issue time-barred ID-cards with Photo and bar-code to contract workers.
• Allow entry only to authorized contract workers.
• Device integration with time and attendance devices, turnstile etc.
• Track entry/exit of contract workers by finger-print, proximity cards or bar-coded passes (badges)
• Bulk Renew contract worker passes (tokens)
• Blacklist a contract worker
• Safety instruction certificate with expiry
• Maintain attendance and work-hours of contract workers.
• HR can terminate or extend the validity of a contract worker.
• Generate statutory reports
• Supports thin clients
• Vulnerability Assessment and Penetration Testing (VAPT) friendly.

Compliance Platform for Contract Labour Management

Axis Gatepass Contract labour management system provides a compliance platform to implement and ensure compliance with various regulations and standards. This is a big help in maintaining a safe and legally compliant work environment.It’s important to implement mandatory compliance before enrolling and allowing entry to contractual workers in your organisation. Here are some basic compliance to consider:

• Legal and Regulatory Compliance:

  Ensure that all the workers are classified and have legal right to work as per local labor laws.

• Contractual Agreements:

  Organisations must have detailed, signed contracts outlining the scope of work, duration, payment terms, confidentiality, and compliance with all applicable laws and regulations.

• Health and Safety Compliance

• Safety Training: Provide mandatory safety training specific to the factory or industrial unit. This includes the use of personal protective equipment (PPE), emergency procedures, and handling of machinery.
• Regular Health Checks: Conduct pre-employment health checks to ensure workers are fit for the job, particularly if the work involves physical labor or exposure to hazardous materials.
• Safety Gear: Ensure all contract workers have access to and are trained to use required safety gear such as helmets, gloves, safety glasses, and boots.
• Insurance and Liability:Insurance Coverage: Verify that contract workers have adequate insurance coverage for work-related injuries. This may include workers’ compensation insurance.

• Background Checks

• Criminal Background Check Conduct background checks to ensure workers do not have a criminal history that could pose a risk in the factory setting.
• Reference Checks: Verify previous employment and references to ensure the reliability and experience of the contract workers.

• Compliance with Labor Laws

• Minimum Wage and Benefits: Ensure that all contract workers are paid at least the minimum wage and receive any legally mandated benefits.
• Working Hours and Overtime: Comply with laws regarding maximum working hours and overtime pay.

• Training and Certification

• Job-Specific Training: Provide training specific to the tasks the contract workers will perform.
• Certifications: Ensure workers have any necessary certifications required for their specific roles (e.g., forklift operation, electrical work).

• Access Control and Identification

• ID Badges: Issue identification badges to contract workers for security and access control.
• Access Restrictions: Limit access to sensitive or hazardous areas based on the worker’s role and training.

• Emergency Procedures

• Emergency Contact Information: Collect emergency contact information for all contract workers.
• Emergency Drills: Include contract workers in emergency drills and ensure they are familiar with evacuation routes and procedures.

• Compliance Audits and Monitoring

• Regular Audits: Conduct regular audits to ensure ongoing compliance with all the above requirements.
• Continuous Monitoring: Implement continuous monitoring to ensure that contract workers adhere to safety and compliance protocols.